Warren County Circuit Clerk Office

About the Warren County Circuit Clerk's Office

The Warren County Circuit Clerk is Jan Hyland Daigre. Her official county page says she was elected November 25, 2014, and serves a four-year term. Six deputy clerks help run the daily work of the office. The counter sits inside the Warren County Courthouse at 1009 Cherry Street in Vicksburg. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., except on legal holidays.

The Circuit Clerk is the main court-record keeper for the county's two top trial courts. She holds Circuit Court and County Court case files, issues marriage licenses, manages jury service, and handles many of the copy requests the public files each week. Election duties also run through this office. When you need a court paper for a felony case, a civil jury case, or an appeal from a lower court, this is the desk that has it. The office also draws the jury pool and sends out juror summons for the trial terms that run through the courthouse.

What the Warren County Circuit Clerk Handles

Warren County splits clerk duties between two offices. The Circuit Clerk keeps the trial records for cases that carry a jury or a felony charge, while the separate Chancery Clerk holds equity, family, probate, and land files. If your matter is a divorce, an estate, or a deed, you want the Warren County Chancery Clerk instead. Sorting that out first saves a wasted trip.

The Circuit Clerk's core duties cover a tight set of record types and services.

• File and store Circuit Court and County Court case records
• Issue marriage licenses and certified copies of them
• Process records requests for court documents
• Manage jury summons and juror service
• Collect filing, appeal, and copy fees
• Carry out county election functions

How to Request a Certified Copy

A certified copy carries the clerk's stamp and signature, which proves the paper is a true match to what the court filed. Banks, lawyers, and other courts often require one. A plain copy will not stand in for it. The Circuit Clerk fills these requests through a short written process.

1. Find the case number. The records request form will not be processed without it, so call the office first if you do not know it.
2. Pick up the records request form at the counter or download it from the county Circuit Clerk page, then name the exact documents you want.
3. Submit the form by hand, mail, or email, and plan to pay the search and per-page charges before release.
4. Collect the certified copy at the counter, or include a self-addressed stamped envelope large enough to hold the documents for a mailed return.

Note: The clerk's form states the office has 14 days to comply with a records request, so file early when a deadline is near.

Warren County Records Request Form Fields

The Circuit Clerk uses a one-page records request form for court documents that are not clear or available online. The form is short, but two fields are strict. The case number is required, and the records you want must be spelled out. A request is also capped at five documents at a time.

The form does not offer a name-only lookup. Transcripts are not on it either, because the Circuit Clerk does not keep them. For a transcript, you must contact the court reporter who covered the hearing.

Warren County Circuit Clerk Fee Schedule

The Circuit Clerk charges set fees for filings, appeals, copies, and searches. Copy work on a records request starts at $15.00 per hour plus $1.00 per page. The county posts the full schedule online, and the most common charges are listed below.

The county's published fee page lays out the rates for filings, appeals, marriage, and copy services in one place. You can review it on the Warren County schedule of fees before you visit the counter.

Knowing the rate ahead of time lets you bring the right payment and skip a second trip to the courthouse.

Marriage Licenses and Copies

Marriage licenses in Warren County run through the Circuit Clerk, not the Chancery Clerk. The fee schedule lists the license application at $37.00. A certified copy of a marriage license costs $17.00, and each extra certified copy ordered at the same time is $6.00. Call or visit the office during business hours to confirm the ID, age, and payment rules before you arrive. The county also links an online marriage application, though the live form needs a browser with JavaScript turned on. A certified copy is the version most agencies accept as proof of the marriage.

Older licenses may sit with the state as well as the county. For a record the county no longer holds, or for a couple who married elsewhere, the Mississippi State Department of Health can search and issue a certified marriage copy. The full marriage and divorce path, including the state backup and the Chancery Court divorce track, is covered on the Warren County marriage and divorce records page.

Public Access to Warren County Court Records

Most court files held by the Circuit Clerk are open to the public. The Mississippi Public Records Act, found at Miss. Code Ann. § 25-61-1 and the sections that follow, says public records stay open for inspection unless another law shields them. The same chapter lets a public body charge the actual cost of search, copying, and mailing, which is why the clerk's per-hour and per-page rates apply.

Some files are closed by law even when most are open. Youth Court and juvenile records stay confidential. Sealed and expunged cases drop out of ordinary public view once a judge signs the order. The Circuit Clerk handles expungement filings for Circuit Court convictions, and the fee schedule lists three expungement amounts, so a person should ask which one applies before filing. Sensitive details like Social Security numbers and minor children's names may be redacted from any copy the office releases.

Ways to Reach the Warren County Circuit Clerk

The county does not run a free public name-search portal for court cases. Online access to Circuit, County, and Chancery records flows through Mississippi Electronic Courts and its public side, PAMEC. That system is login-gated, so it asks for a registered account rather than offering an open search box. For records you cannot reach there, the office gives several direct channels.

The official Circuit Clerk page lists the office address, phones, hours, forms, and the marriage and records-request links in one spot. You can see it on the county's Warren County Circuit Clerk page.

That page is the quickest way to confirm a phone line or grab the current request form before you reach out.

• In person at the counter, 1009 Cherry Street, Vicksburg
• By mail to P.O. Box 351 with a self-addressed stamped envelope
• By phone at 601-636-3961 or one of the other office lines
• By email to jdaigre@warrencountyms.gov
• Through the PDF records request form for documents not online
• Through PAMEC for users with a registered account

Records the Warren County Circuit Clerk Does Not Hold

Some court papers live outside the Circuit Clerk's vault, and asking the wrong office only adds delay. Hearing transcripts are the clearest example. The records request form says the clerk does not keep them, so a transcript request goes to the court reporter who sat on the case. Felony and civil jury matters tied to those records belong to the Warren County Circuit Court, which the clerk serves.

Divorce decrees, custody files, probate estates, guardianships, and land records are equity matters. In Mississippi those run through Chancery Court and its own clerk. Justice Court and Vicksburg Municipal Court keep their own citation and misdemeanor files too, each with a separate clerk and phone line. When in doubt, match the record to the court that decided it, then call that court's clerk first.