Warren County Chancery Clerk Records

About the Warren County Chancery Clerk's Office

Beverly Johnson serves as the Warren County Chancery Clerk. The office sits inside the Warren County Courthouse at 1009 Cherry Street in Vicksburg, the same building that houses the Circuit Clerk. Staff answer the phones and the front counter Monday through Friday, from 8:00 a.m. to 5:00 p.m., except on legal holidays. Mail goes to the courthouse post office box rather than the street address.

The Chancery Clerk is the record keeper and fee collector for Chancery Court. The office files pleadings, holds case files, records deeds and other land instruments, and issues certified copies. It also serves the Board of Supervisors as the county's chief financial and recording officer. Three desks split the load: Land Records, Land Redemption, and Chancery Court.

What the Warren County Chancery Clerk Handles

Warren County runs two separate clerks, and they do not hold the same files. The Chancery Clerk covers the equity and family side of the court system, plus all county land and real-property records. The Warren County Circuit Clerk covers felony criminal cases, civil jury suits, appeals from lower courts, and marriage licenses. Sending a request to the wrong office only delays the answer.

The table below sorts the most common records by the clerk who keeps them. Use it to decide which counter or phone line to start with.

Note: probate is heard in Chancery Court, so estate and guardianship files stay with the Chancery Clerk rather than a stand-alone probate court.

Warren County Chancery Court Records

Chancery Court is Mississippi's court of equity, and it handles the matters that touch families and estates. In Warren County the Chancery Clerk holds the files for divorce, child custody, guardianship, conservatorship, and the full range of probate work. Equity disputes and many land-title cases land here too. Adoption is also a Chancery matter, though those files are closed to the public.

Probate is the legal process that settles a person's estate after death. The Chancery Clerk keeps the will filings, letters testamentary, heirship affidavits, creditor claims, inventories, and final accountings tied to each estate. Guardianship and conservatorship files, which protect minors and adults who cannot manage their own affairs, sit in the same record group. A closer look at estate filing lives on the Warren County probate records page.

The Chancery Clerk's official page gives a clear picture of the office, its staff, and its land-records duties.

You can review the office directly on the Warren County Chancery Clerk page, which lists Beverly Johnson, the address, phone, fax, email, hours, and the staff grouped by job.

That page is the best starting point when you are not sure who to call about a Chancery Court file or a recorded document. It names the deputy clerk for each function, so a caller can reach the right desk on the first try.

Land and Real-Property Records in Warren County

Beyond the courtroom, the Chancery Clerk is the county's recorder of land. Deeds, deeds of trust, liens, plats, releases, and similar instruments are filed and indexed here. Anyone buying, selling, or researching property in Warren County deals with this office to record or pull a document. Tax sale redemptions also run through the Land Redemption desk.

A document must meet the county's format rules before it can be recorded. Margin sizes, page size, legible text, and a proper return address all matter, and a paper that fails the format can be rejected. The county publishes its standards so filers can check a document before they bring it in.

• Deeds and deeds of trust
• Liens and releases
• Plats and surveys
• Tax sale redemption records
• Other recorded land instruments

Review the county's recording format requirements page before submitting any instrument for filing. Meeting those rules up front avoids a rejected document and a second trip to the courthouse.

Chancery Clerk Staff by Function

The Warren County Chancery Clerk's office splits its deputy clerks across three functions, and each one answers a different kind of question. Reaching the right person speeds up a request, since the land desk and the court desk track different files. The table lists the staff and email for each function as posted on the county site.

For a deed, lien, or plat, write or call a Land Records clerk. For a redemption after a tax sale, use the Land Redemption desk. For a divorce, estate, or guardianship file, the Chancery Court clerks are the people to ask.

How to Request a Chancery Record or Copy

Warren County did not post a single Chancery records request form, the way the Circuit Clerk posts a PDF for its files. So a Chancery request runs through staff contact and the county forms page instead of one set form. The steps below walk through the cleanest path to a file or a certified copy.

1. Decide what kind of record you need, such as an estate file, a divorce decree, or a recorded deed. The record type points you to the Land Records, Land Redemption, or Chancery Court desk.
2. Gather the details that help staff find the file. A case number, the names of the parties, a filing year, or a deed book and page all narrow the search.
3. Contact the right desk. Call the office at 601-636-4415, email beverlyj@warrencountyms.gov, or write the staff clerk who handles that function.
4. Ask whether a certified or plain copy is needed and what the cost will be. Certified copies carry the clerk's seal and are the ones courts and title work usually require.
5. Visit the counter at 1009 Cherry Street for in-person review, or arrange copies by mail through P.O. Box 351 if you cannot come in.

Note: call ahead if you do not have a case number, because staff cannot always run a name-only search and may ask for more detail before they pull a file.

Warren County Chancery Clerk Fees and Recording Costs

The Chancery Clerk charges set fees for filing, recording, and copies, but the county publishes those amounts as downloadable schedules rather than as plain text on the page. The fee page links a Chancery Court fee schedule, a land-recording fee list, and a recording calculator that estimates the cost of a document by its page count. Always confirm the current charge before you send payment, since fees can change.

The table points to each official source instead of listing a dollar figure that may be out of date. Open the matching link to see the amount that applies to your filing or copy.

The recording calculator is the quickest way to price a deed or lien before you arrive, because it adds up the per-page charge for you.

Chancery Clerk Forms in Warren County

The county forms page hosts several documents used in Chancery and probate matters. Most are affidavits that move an estate or a claim forward without a full court process. Read each one closely, since the small-estate forms use set dollar thresholds and not every estate will qualify.

• Affidavit of Claim
• Affidavit of Heirship
• Affidavit of Joint Complaint for Divorce
• Rule 8.05 Financial Statement
• Small Estate Affidavit NTE $20,000
• Small Estate Affidavit NTE $50,000

All of these live on the Warren County forms page, alongside the recording and claim documents. Download the form that fits your matter, fill it in, and bring or mail it to the Chancery Clerk with any required fee.

Restricted Warren County Chancery Records

Not every Chancery file is open to the public. Mississippi law and court rules close some records to protect children, families, and sensitive financial detail. The Chancery Clerk follows those limits even when a related case is otherwise public.

Adoption files are sealed and are not ordinary public records. Guardianship and conservatorship matters can include medical and mental-health detail that is shielded from open view. Personal identifiers such as Social Security numbers, financial account numbers, and the names of minor children are redacted or withheld when a copy goes out. A divorce decree may be public, yet the Rule 8.05 financial statement filed in the case can be restricted.

• Adoption records
• Youth and minor matters
• Mental-health and conservatorship details
• Sealed files under a court order
• Redacted personal identifiers

Online Access to Warren County Chancery Cases

Warren County does not run a free, open name search for Chancery cases. The statewide route is Mississippi Electronic Courts and its public side, Public Access to Mississippi Electronic Courts. Chancery, Circuit, and County Courts use the system for e-filing, and the documents can be viewed through a subscriber account rather than an open page.

The PAMEC registration page asks for a username and password and offers a new-registration path. Treat it as a login-gated public system, not a one-click search. For older files, certified copies, or anything not clear online, the Chancery Clerk counter and staff remain the surest path. The Mississippi Judiciary site at courts.ms.gov explains the wider court structure and how the electronic system fits in.